BY-LAWS
Revised
ARTICLE I
Section 1: Membership
A. Membership is open to newcomers and any
woman residing in the community whose needs are met by the purpose of the Club
and who will actively support those interests.
Each member must provide refreshments at least once a year or serve as a
board or committee member.
B. Any regular member of an activity,
group or program that originated through the Newcomers Club will have currently
paid dues and be subject to the same rules as specified in sub paragraph A in
Section 1.
Section 2: Dues
The annual dues shall be $20.00, payable
by the September general membership meeting of each year.
New members are expected to pay membership dues by the regular meeting of
the month following their first visit. All Club
members whose dues become delinquent will be dropped from the Club membership
and mailing list. New members
joining after January lst, will pay dues of $10.00 for ˝ of the year.
ARTICLE IV -
Meetings
Section 1:
General Membership Meetings
Section 2:
General Board of Directors Meetings
The Board of
Directors shall meet once a month prior to the general meeting unless otherwise
stipulated.
The Club year
and the fiscal year shall begin June 1and continue through May 31.
Election of officers will be held at the April meeting and installation
will be held at the May meeting.
ARTICLE V -
Board of Directors and Executive Committee
The Board of
Directors shall consist of elected officers, a past president and committee
chairmen. The Executive Committee,
composed of the elected officers, is the governing body of the Carlisle Area
Newcomers Club. The official mailing
address of the Club is
ARTICLE VI -
Officers and Their Duties
No elected
officer shall serve more than two successive years in the same position, but may
be re-elected after a two year interval.
Section 1:
Officers
The officers of
the Carlisle Area Newcomers Club shall be President, first Vice-President,
Second Vice President, Secretary and Treasurer.
These officers shall constitute the Executive Committee and shall meet at
the call of the President. They
shall assume their duties after the installation in May.
It is the duty of the outgoing officers to train the new officers so that
the Club will continue to function smoothly.
Training is to take place in a pre-installation meeting.
Section 2:
Duties of the Officers
A.
President: The President shall be the chief executive officer of the
Club, the Executive Committee and the Board of Directors.
The President shall call special meetings when necessary; appoint, with
the approval of the Executive Committee, all chairmen of the committees except
the Nominating Committee Chairman. She
shall be an ex-officio member of all standing and special committees; have
general supervision over all matters pertaining to the Club and see that harmony
is preserved and laws of the Club enforced.
She shall receive written reports and make reports available to current
and incoming officers and committee chairmen.
The retiring President shall remain on the board in the
position of Past President after her term of office is completed as an advisor
regarding all Club business. If she
is not able to accept this position, any past President may serve in her place.
C. Second Vice President: The Second Vice President shall, in the absence of the President and the First Vice President, exercise the powers and perform all duties of the President, as well as such other duties as may be requested for coordinating and supervising the activities of these special interest groups. She shall work together with the sub-chairmen of these groups and be responsible for seeing that these groups are formed and into action at the proper time.
D.
Secretary: The Secretary shall take minutes at meetings of the Executive
Committee, Board of Directors and the monthly membership meetings.
E.
Treasurer: The Treasurer shall receive and be responsible for all dues
and fees for the Club and shall be charged with the responsibility of
maintaining the Club's finances. She
shall disburse funds on the order of the Executive Committee and get receipts,
expenditures, and bills outstanding. She
shall draw up a proposed budget at the beginning of the Club year and present
this proposed budget to the Executive Committee for consideration.
A member-at-large appointed by the President with the approval of the
board will perform an audit of the Treasurer’s books in April of each year.
Article VII - Committee Chairmen and their
Duties
Section 1: Committee Chairmen
A.
Committee Chairmen are appointed by the President with Executive
Committee approval. The standing committees for the Carlisle Area Newcomers
B.
All Committee Chairmen shall keep a record of their duties as chairmen to
be passed on to their successors.
C.
A Committee Chairman is appointed for one year, but may succeed herself
by approval of the Executive Committee for one more year.
D. Committee Chairmen shall consult with the Board of Directors so as to carry out the Club program They shall call committee meetings when necessary and shall report activities at regular Club meetings.
Section 2:
Duties of Standing Committee Chairmen
A.
Membership: Shall be responsible for making an initial personal contact
with newcomers in the Greater Carlisle Area, to encourage membership in our Club
and explain the function of the group and its activities.
When interest in the organization is expressed, a follow-up contact shall
be made. She shall be responsible
for keeping the membership roster up to date.
She will also co-chair the annual Friendship Reception.
She shall also keep an accurate list of the members and dates of
admittance into the Club, shall notify members if they become delinquent in
their dues, and keep the Newsletter editor advised monthly of new members.
B.
Hospitality: Shall greet all members and introduce guests and new members
to members present at each meeting. She
shall be responsible for taking attendance at meetings and making name tags for
those attending. She will also
co-chair the annual Friendship Reception.
C.
Ways and Means: Shall devise plans for raising funds for the Club.
Shall give the Treasurer reports of all projects and funds raised.
H. Social: Shall
be responsible for planning and organizing social functions throughout the Club
year, having at least four in every Club year.
I. Refreshments:
Shall be responsible for arranging to have refreshments at the monthly meetings.
J. Communication
Committee: Shall be responsible for obtaining a committee to contact Club
members by phone and/or email when necessary.
L.
Parliamentarian: To interpret parliamentary procedures at meetings whenever
necessary. To submit the proposed
amendments to the membership for voting when required.
Section 1:
Election
Election of
officers will take place at the April meeting.
Members will be presented with a slate of candidates for office at the
March general meeting. Candidates
will also be listed in the April Club newsletter.
Section 2:
Nominating Committee
The slate of
officers shall be determined by a Nominating Committee.
This committee shall be composed of four members in good standing
selected by the Executive Committee. The
slate of officers shall be presented to the Board of Directors for its approval
at the March Board meeting prior to the presentation of the slate to the general
membership at the March meeting.
Section 3:
Vacancies
A vacancy in any office shall be filled by appointment by the President with approval of the Board of Directors. The office of President is automatically filled by the First Vice President if vacated.
ARTICLE IX -
Quorum